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Auxiliary Room Rental Policies & Procedures

Policies for Auxiliary Room reservations

Reservations

Auxiliary rooms can be booked up to 45 days in advance. Groups wanting to add a room rental to a Base Camp program should use the Youth or Adult Program Request Form. Reservations must be made at least 14 days in advance by emailing a complete Facility Request Form to basecamp@northernstar.org. Auxiliary room reservations are not confirmed until the group leader receives a confirmation email.

Deposits

A 50% deposit of facility and/or program fees is required upon making an auxiliary room reservation. Program deposits are based on the estimated number of participants for a program added to a room reservation and can be adjusted if the number of participants is lowered at least one week in advance of the program date. Checks (made payable to Northern Star Scouting) or credit card payments (Visa, Discover, MasterCard) are accepted. This deposit is nonrefundable if a lesser number of participants attend the program than the estimate on record one week in advance. The deposit is also forfeited if the program is cancelled less than three weeks in advance. Deposits are transferable to another date if rescheduled at least three weeks in advance.

If the estimated number of participants changes at any time, please let Base Camp know by calling 612-261-2301. If the estimated number is lowered more than one week ahead of the scheduled program, the nonrefundable deposit will be adjusted.

Payment

The remaining balance is due upon arrival at Base Camp by credit card (Visa, MasterCard), check (made payable to Northern Star Scouting), or cash. Groups wishing to be invoiced must make arrangements at the time of reservation.

Cancellations

Reservations cancelled at least three weeks in advance can transfer their deposit to a new date. Reservations cancelled less than three weeks in advance will forfeit any deposits paid.

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