Field Trip Policies & Procedures
Policies for Field Trip reservations
Reservations for field trips can be made up to 11 months in
advance. All reservations must be made at least 14 days in
advance by emailing a complete Field Trip Request Form to
firstname.lastname@example.org. Field trip reservations are not
confirmed until the group leader receives a confirmation email.
A $7/student deposit is required upon making a field trip
this requirement may be waived for schools with budget restrictions
rebooking a field trip for the next school year. Deposits are based
on the estimated number of participants and can be adjusted if the
number of participants is lowered at least one week in advance of the
field trip date. Checks (made payable to Northern Star Scouting) or
credit card payments (Visa, Discover, MasterCard) are accepted. This deposit is nonrefundable if a
lesser number of participants attend the field trip than the estimate on
record one week in advance. The deposit is also forfeited if the field trip is cancelled less than
three weeks in advance. Deposits are transferable to another date if
rescheduled at least three weeks in advance.
If the estimated number of participants changes at any time, please
let Base Camp know by calling 612-261-2301. If the estimated
number is lowered more than one week ahead of the scheduled program,
the nonrefundable deposit will be adjusted.
The remaining balance is due upon arrival at Base Camp by credit
(Visa, MasterCard), check (made payable to Northern Star Scouting), or
cash. Groups wishing to be invoiced must make arrangements at the
time of reservation. Field Trips with fewer than 10 participants
will be charged the 10 participant field trip minimum.
Reservations cancelled at least three weeks in advance can transfer
their deposit to a new date. Reservations cancelled less than
three weeks in advance will forfeit any deposits paid.
Base Camp requires a minimum of three weeks to process
scholarship requests. Scholarship requests received after a
program date will not be accepted. Scholarships are only
dispersed for actual youth attendees and are based on a per youth
value. Schools may not use scholarship funds from no-shows to pay
a remaining balance. Funds are allocated on an annual basis and are limited.
To improve the chance of receiving a scholarship, submit the
scholarship request form with the field trip request form as early as