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Full Facility Rental Policies & Procedures

Policies for Full Facility Rental reservations

Reservations

Reservations for full facility rentals can be made up to 11 months in advance. All reservations must be made at least 14 days in advance by emailing a complete Full Facility Request Form to basecamp@northernstar.org. Full facility reservations are not confirmed until the group leader receives a confirmation email. The group leader must also have an on-site or phone meeting with a Base Camp staff member within 14 days of making a reservation to finalize facility and program fees.

Deposits

A 50% deposit of the base rental rate is required upon making a full facility reservation. Checks (made payable to Northern Star Scouting) or credit card payments (Visa, MasterCard) are accepted. This deposit is transferable to another date if rescheduled at least 3 weeks in advance.

Payment

The remaining balance is due upon arrival at Base Camp by credit card (Visa, MasterCard), check (made payable to Northern Star Scouting), or cash. Groups wishing to be invoiced must make arrangements at the time of reservation.

Cancellations

Reservations cancelled at least three weeks in advance can transfer their deposit to a new date. Reservations cancelled less than three weeks in advance will forfeit any deposits paid.

Additional Event Fees

Additional fees for hourly Base Camp staff can be adjusted up to two weeks in advance. Full facility rentals include one Base Camp Lead Guide, but additional hourly staff can be added to offer Base Camp programming or provide additional event support. Once the staffing costs are agreed upon by the group and Base Camp, they cannot be lowered and the group is responsible for that fee upon arrival at Base Camp.

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